290B Parker Farm Road, Buxton, ME 04093
(207) 929-9149 (ph), (866) 459-5150 (fax)
Scott Nason - Director of Technology

Wednesday, May 25, 2016

Setting an away message in Google

The end of the school year is fast approaching.  Time to think about setting an away message on your email to let people know when you will be leaving/returning.   Anytime you will be away from the office, having a message go out will cut down/eliminate the multiple emails requesting the same information when people don't hear from you (and saves them the frustration of wondering if you are even receiving their emails), and lets them know when you will be back or who to contact instead if they need immediate assistance.  

The great thing about setting up an away message is, you can do it well in advance and it will automatically turn on and turn off on the dates you supply. Create one now, set the time frame and you are all set and don't have to remember to create it when you leave!

To create an away message:

1.  Log into your gmail account.

2.  Click on the "gear" to the top right of your inbox and choose Settings

3.  Scroll down the General page until you come to Vacation responder section

4.  Choose the "Vacation Responder on" button

5.  Enter the date you wish the message to start and the last day you want the message to run

6.  Create the subject and your away message. Include the timeframe you will be away so people will
     know when you will be returning and will be answering your emails.

7.  There are three options for who the message will go to.
      a.  Leave both checkboxes unchecked and it will go to everyone who sends you an email
      b.  Check "Only send a response to people in my Contacts" and it will only go to those in your
           Contact list

      c. Check "Only send a response to the people in [your organization]" and it will only go to those
          in  your domain.

8.  Click on Save Changes